BATCH SUBMITTAL FORM

BATCH #

DATE:

# OF INVOICES:

INVOICE TOTALS: $

DEPT / DIV NAME

CHECKED AND SUBMITTED BY:

PHONE #

CHECK LIST FOR BATCH:

ALPHABETIZE INVOICES

INCLUDE ONLY INVOICES – STATEMENTS AND WORK ORDERS WILL BE DELETED AND RETURNED TO YOU

DOUBLE CHECK THAT NO SALES TAX IS PAID

WRITE OR HIGHLIGHT PO # ON EACH INVOICE

WRITE “PARTIAL” ON INVOICES THAT DO NOT COMPLETE PO (if partial is not marked on invoice the PO will be closed)

VERIFY TAPE AND BATCH TOTALS

USE ACTUAL INVOICE DATES

USE COMPLETE INVOICE # (including zeros at the beginning)

MAKE SURE DISCOUNTS ARE APPLIED AND THE	“APPLY DISCOUNT BOX” IS CHECKED

PROPERLY RECORD CREDIT MEMOS

CORRECT REMITTANCE ADDRESS HAS BEEN SELECTED

BATCH SUBMITTAL FORM

Brenda McBee

2010-08-24

City of Hamilton